How do I print just the body of an email: A Step-by-Step Guide

In today’s digital age, emails have become a primary form of communication. However, with the increasing amount of clutter in our inboxes, it can sometimes be tricky to print only the essential content of an email without wasting paper. That’s why we have put together this step-by-step guide to help you learn how to print just the body of an email, allowing you to save time, ink, and resources. Whether you need to print a vital message or keep a physical record of an important conversation, this article will provide you with the necessary techniques to efficiently print only what matters most.

Step 1: Open The Email And Locate The Body Text

When trying to print just the body of an email, the first step is to open the email and locate the body text within it. The body text is the main content of the email, excluding the sender’s name, subject line, and other elements.

To begin, open the email program or application you are using and navigate to the specific email you wish to print. Once you have opened the email, scroll down to find the main body text.

In some email programs, the body text may be easily visible and accessible without any additional steps. However, in certain cases, the email may contain multiple sections or additional content that you don’t wish to print. In such instances, you may need to search for the main body text or look for a “Printable Version” or “Text Only” option to simplify the process.

Once you have located the body text, you are ready to move on to the next step of selecting the desired portion of the email body.

Step 2: Select The Desired Portion Of The Email Body

When you open an email, you might find that there are parts of the body that you don’t need to print. To print only the essential content, you need to select the specific portion of the email body you want to print.

To do this, simply use your cursor to highlight the text you wish to print. You can click and hold at the beginning of the desired text, then drag the cursor to the end of the section you want. Alternatively, you can hold the “Shift” key while using the arrow keys to highlight the portion of the email body you need.

Ensure that you don’t include any unnecessary parts like email headers, footers, or signature blocks while making the selection. Be attentive and double-check your chosen text to avoid wasting paper and ink.

By following this step, you can ensure that only the relevant information is printed, saving you time and resources.

Step 3: Copy The Selected Text

After selecting the desired portion of the email body, it is time to copy the text. This step allows you to transfer the selected content to a word processor or text editor for printing or further formatting. To copy the text, right-click on the selection and choose the “Copy” option from the drop-down menu. Alternatively, you can use the keyboard shortcut Ctrl+C (or Command+C for Mac users).

Copying the text ensures that only the specific content you need from the email body is saved and can be manipulated further. It also helps avoid including unnecessary information while printing, saving both time and paper. Once you have successfully copied the selected text, you are ready to move on to the next step and open a word processor or text editor to paste the content for printing or editing purposes.

Step 4: Open A Word Processor Or Text Editor

After you have copied the desired portion of the email body, the next step is to open a word processor or text editor. This will allow you to paste the copied text and make any necessary formatting or organizing adjustments before printing.

There are various word processors and text editors available, such as Microsoft Word, Google Docs, Notepad, or TextEdit. Choose the one that you prefer or have access to.

To open a word processor or text editor, simply locate the program on your computer or device and click on it to launch. If you don’t have any word processing software or text editors installed, you can easily download and install them from reputable sources online.

Once the program is open, create a new document or open an existing one where you want to paste the copied email body text. Then, proceed to the next step of the guide to learn how to paste the text into the word processor or text editor.

Step 5: Paste The Copied Text Into The Word Processor

After successfully copying the desired portion of the email body in the previous step, it is now time to paste it into a word processor or text editor. This step allows you to have complete control over the formatting and appearance of the printed document.

To paste the copied text, open your preferred word processor or text editor application. You can use popular applications like Microsoft Word, Google Docs, or even Notepad. Once the application is open, create a new document or open an existing one where you wish to insert the email body text.

Position the cursor at the desired location within the document and right-click. From the context menu that appears, select “Paste” (or use the Ctrl+V keyboard shortcut on Windows or Command+V on Mac). The copied text from the email will be inserted into the document.

You can now review the pasted text and make any necessary adjustments. This may include modifying the formatting, adjusting the font style or size, or adding headers and footers. Once you are satisfied with the appearance, you can move on to the next step of formatting and organizing the text if necessary.

Formatting And Organizing The Text If Necessary

When printing just the body of an email, it may sometimes be necessary to format and organize the text to ensure it appears presentable and readable. This step involves adjusting the font type, size, and formatting options to enhance the overall appearance of the printed document.

To begin, highlight the pasted email text in the word processor or text editor. Then, navigate to the formatting options, usually located on the toolbar or under the “Format” menu. From here, you can modify the font style, size, and color to your preference.

Additionally, you may want to consider adjusting the paragraph spacing and alignment to improve readability. Use the alignment options to align the text on the left, right, or center of the page.

If the email contains images or other multimedia elements, you can resize or remove them to streamline the document. Simply click on the image and use the resizing handles to adjust its size or press the “Delete” key to remove it entirely.

Lastly, proofread the formatted text to ensure that there are no errors or inconsistencies. Make any necessary revisions or corrections before proceeding to the final step of printing the document with just the email body text.

Step 7: Print The Document Containing Just The Email Body Text

After successfully formatting and organizing the selected text, it’s time to print the document. Follow these simple steps to print just the body of the email:

1. Click on the “File” or “Print” option in the top menu bar of the word processor or text editor.
2. A print dialog box will appear, displaying various printing options.
3. Make sure the correct printer is selected. If you have multiple printers installed, choose the one you want to use.
4. Review the print settings to ensure they meet your preferences. If necessary, modify the page orientation, paper size, margins, or any other available options.
5. Double-check that the “Print Range” option is set to “Selection” or “Current Page.” This ensures that only the selected text will be printed.
6. Once you are satisfied with the settings, click on the “Print” button.
7. Wait for the printer to complete the print job, and collect the printed document from the output tray.

By following these steps, you can efficiently print just the body of an email without any unnecessary information cluttering the printed document.

Frequently Asked Questions

1. How can I print the body of an email without including other elements like the header and footer?

Printing just the body of an email can be achieved by following these steps:
Step 1: Open the email you want to print.
Step 2: Select and highlight the content of the email body.
Step 3: Right-click and choose “Print” from the context menu.
Step 4: In the print preview window, select the printer and adjust any relevant printing settings.
Step 5: Click “Print” to complete the process and obtain a printed copy of the email body only.

2. Is it possible to print the body of an email without printing any images or attachments?

Yes, it is possible to print only the text and exclude images and attachments from the printout. Simply follow the steps mentioned in the previous FAQ, and ensure that you do not select or highlight any images or attachments when preparing to print. By excluding them from the selection, they will not appear in the printed version of the email.

3. Can I customize the print settings to control the appearance of the printed email body?

Certainly! Most email clients and web browsers offer various options to customize the print settings. For instance, you can adjust the paper size, orientation, margins, and choose whether to print in color or black and white. Additionally, you may have the option to change the font size, page layout, or select a specific range of pages to print. Explore the print settings dialog or print preview window to access these customization options.

4. Will the printed email body retain its formatting and layout?

The printed email body generally retains the formatting and layout unless modified in the print settings. However, the appearance may vary depending on the email client or web browser being used, as different applications can interpret HTML and CSS differently. To ensure consistency, it’s recommended to keep emails simple with minimal formatting, such as avoiding complex table structures or excessive fonts and colors. Testing the print preview before finalizing the printout can also help identify any potential issues with formatting.


In conclusion, printing just the body of an email can be achieved by following a simple step-by-step guide. The process involves selecting the desired email, opening it in a separate window, copying the content of the body, pasting it into a new document or text editor, and making necessary adjustments for printing. By following these steps, users can efficiently print only the relevant information they need from an email, saving time and resources in the process.

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